How to use

Good Practice database help

The Good Practice database contains articles of Good Practice and Methods. These articles consist of information on specific fields that have used either Good Practice or Method. You can insert new articles with information about a good practice or a method you have found useful.
To be able to add information you need to login first with your UBC username. Registration is currently not available, please contact us if you need help.

When you add a new article the content will be saved but the article won't show up for anyone before the UBC staff have checked it. Once the content of the article have been checked it will be published for everyone to see.

There is a tool box displayed on the top left, just below the navigation bar. All of the functions described here are accessed by clicking on the items in the tool box.

Home view

The default view displays a list of the latest Good Practice or Method articles in the system.

Browsing

To browse articles, click on the Browse item on the tool box. The page will display a list of available published Good Practice or Method articles in the system. The browser displays 20 articles per page by default, to display more, click on the navigation arrows are the bottom of the list. You can also jump directly to a specific page or switch the amount of articles to display at a time from the links below the article list.

Searching

A comprehensive Search function enables you to search with free form words. Search is available by clicking on the "Search" - icon.

You can also search articles by using the article tags (keywords) specified by the article author and users of the Knowledge Management database. To view all tags click on the Tag cloud tool box item. Tags are explained in more detail at the end of this page.

Your articles

You can view a list of all articles created by yourself by clicking on the My articles tool box item. You will get a view similar to the Browse interface but only with the articles created by you, both published and unpublished.

View

To view an article, just click on the article name in the browse list. If you are the author of the article, you can edit it, by clicking on the Edit tool box item.

Editing

You can modify all articles created by yourself. To edit an article, display it and click on the Edit tool box item. When you are satisfied with the article you click on the Save article button. If you first would like to see how your modifications look before saving, press the Preview article button.

Inserting new articles

To insert a new article to the database, click on the Add tool box item.
You will be presented with a form requesting the base information about the new Good Practice or Method article. The requested information include the name of the Good Practice and article type (For now only Good Practice) and article language (at the moment the language choices are English or Russian). Fill in all of these fields and click on "Submit" to create the new article.

When the article has been successfully created, you will be presented with the article editing form, with text input boxes for different aspects of the article. You must fill in the "City name", "Country", "Name of Good Practice" fields, all other are optional, but try to fill in as many of them as possible. Remember than you can always come back and fill in some more fields later.

When you are happy with your data, press the "Save article" button at the bottom of the page.

Field summary

The information requested for the Good Practice or Method:

  • Name of your city
  • Country
  • Name of your Good Practice or method
  • How would your Good Practice or method be thematically described
  • How would you summarise your Good Practice or method
  • What were the objectives, benefits and timeframe of your Good practice or method
  • Who participated in the Good practice or method and their roles
  • For who was the Good practice or method aimed for
  • Who initially funded your Good practice or method and how is it funded today
  • Technical details - in other words how did you do it in terms of improvement
  • Documents and links available
  • Other languages in which you can send us the data
  • Source (publication, bulletin, etc)
  • Contact details

Ratings

Every entry in the database has a rating, described as 1-5 stars, where 5 is the best. The rating is the average of the readers votes on the quality and usability of the Good Pratice or Method in question. All logged in users, except the creator of an entry, can rate entries.
Rating an entry is easy, just select the amount of stars from the drop-down selection that you think the entry deserves and click on the Rate it! button. You can only rate and article once, but you can change your vote afterwards. You vote will be added to the total and the new rating will be calculated and show for the entry.
You can se the average rating in the Ratings column when browsing entries.

Tags

A tag is a (relevant) keyword or term associated with or assigned to a piece of information (in this case, a Good Practice or Method), thus describing the item and enabling keyword-based classification and search of information. A tag cloud is a set of related tags with corresponding weights where the weights are represented using font sizes. The more a tag is used the more weight it has associated with it.
To view a tag cloud of all articles, click on the Tag cloud tool box item.

Good Practices and Method articles can be tagged to help other users to find them and to bind similar articles. Tags are free form text, for example forest, waste water, etc.

Article tags are display when viewing an article, in a small box on the left side of the page. By clicking on tags you get a list of articles with that tag.

An articles base tags are specified by the creator but other users can tag articles they find interesting with their own tags.

Editing tags

Tags can be edited by clicking on the Tags tool box item. You will be presented with a text entry field where you can add your tags. Follow the instructions on the tag edit page.